Updated 23 May 2018
1.1 We are committed to safeguarding the privacy of our website users, candidates, clients, suppliers and wider business network.
1.2 This policy applies where we are acting as a data controller with respect to the personal data of candidates, clients, our website visitors and our wider business network; in other words, where we determine the purposes and means of the processing of that personal data.
1.3 By using our website and/or services, you agree to our use of your personal data in accordance with the terms of this policy.
1.4 Any data you provide via our website will only be used to deal with your enquiry. We do not collect data via our website for direct marketing
1.5 In this policy, "we", "us" and "our" refer to The Quantrill Partnership.
2. How we use your personal data
2.1 In this Section 2 we have set out:
(a) the general categories of personal data that we may process;
(b) in the case of personal data that we did not obtain directly from you, the source of that data;
(c) the purposes for which we may process personal data; and
(d) the legal bases of the processing.
2.2 We may process data about your use of our website and/or services ("usage data"). The usage data may include your IP address, geographical
location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is Google Analytics. This usage data may be processed for the purposes of analysing the use of our website and services. The legal basis for this processing is our legitimate interests, namely monitoring and improving our website and services.
2.3 As a business consultancy whose primary role is recruitment services, we process the personal data of our candidates, clients, suppliers and our
wider business network. The types of data we process, our reasons for processing this data and our legal basis for this processing is detailed
2.4 Source of data
In the majority of cases the data we hold will have been supplied directly from you (our candidate, client, supplier or business associate), either by you contacting us directly or by you responding to our approach. Situations where we may receive your data from a third party may include where
you have made your information publicly available (i.e. via a job site or business networking portal such as LinkedIn) or via a referral from a client,
candidate or other business contact. In these situations we will, at the earliest opportunity, ascertain your interest in progressing a business
relationship and your willingness for us to process your personal data.
2.5 We may process any of your personal data identified in this policy where necessary for the establishment, exercise or defence of legal claims,
whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interests, namely the protection and assertion of our legal rights, your legal rights and the legal rights of others.
2.6 We may process any of your personal data identified in this policy where necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, or obtaining professional advice. The legal basis for this processing is our legitimate interests, namely the proper protection of our business against risks.
2.7 In addition to the specific purposes for which we may process your personal data set out in this Section 2, we may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
3. Providing your personal data to others
3.1 To provide recruitment services and to carry out the administrative functions of our business it may be necessary for us to disclose your personal
data to a third party (for example candidate data to clients, client data to candidates) insofar as reasonably necessary for the purposes of our
business and our relationship with you, and on the legal bases, set out in this policy. We only share your data as you would reasonably expect from the nature of the business relationship we have with you and always with consideration to your personal interests and your privacy.
3.2 We may disclose your personal data to our professional advisers insofar as reasonably necessary for the purposes of obtaining or maintaining
insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defence of legal claims, whether in court
proceedings or in an administrative or out-of-court procedure.
3.3 In addition to the specific disclosures of personal data set out in this Section 3, we may disclose your personal data where such disclosure is
necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another
natural person. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise or defence of legal
claims, whether in court proceedings or in an administrative or out-of-court procedure.
4. International transfers of your personal data
4.1 Our offices, suppliers and the majority of our clients are based inside the European Economic Area (EEA). The General Data Protection Regulations
impose restrictions on the transfer of personal data outside the EEA to ensure that the level of protection afforded by the regulations is not
undermined. If we intend to share your data outside the EEA (for example to a client or candidate based outside the EEA) we will do so only where it
is necessary for us to perform our contract or business relationship with you and it is in your interests that we do so. We will also inform you of the
necessity to transfer your data outside the EEA and seek your consent to do so.
5. Retaining and deleting personal data
5.1 This Section 5 sets out our data retention policies and procedures, which are designed to help ensure that we comply with our legal obligations in
relation to the retention and deletion of personal data.
5.2 Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
5.3 We will retain your personal data as follows:
5.4 Notwithstanding the other provisions of this Section 5, we may retain your personal data where such retention is necessary for compliance with a
legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
6.1 We may update this policy from time to time by publishing a new version on our website.
6.2 You should check this page occasionally to ensure you are happy with any changes to this policy.
7. Your rights
7.1 In this Section 7, we have summarised the rights that you have under data protection law. Some of the rights are complex, and not all of the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.
7.2 Your principal rights under data protection law are:
(a) the right to access;
(b) the right to rectification;
(c) the right to erasure;
(d) the right to restrict processing;
(e) the right to object to processing;
(f) the right to data portability;
(g) the right to complain to a supervisory authority; and
(h) the right to withdraw consent.
7.3 You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with
certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data
concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your
personal data. The first copy will be provided free of charge, but additional copies may be subject to a reasonable fee.
7.4 You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any
incomplete personal data about you completed.
7.5 In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include: the personal data
we hold is no longer necessary in relation to the purposes for which they were collected or otherwise processed; you withdraw consent to consent-
based processing; you object to the processing under certain rules of applicable data protection law; the processing is for direct marketing purposes;
and the personal data have been unlawfully processed. However, there are exclusions of the right to erasure. The general exclusions include where
processing is necessary: for exercising the right of freedom of expression and information; for compliance with a legal obligation; or for the
establishment, exercise or defence of legal claims.
7.6 In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the
personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you
require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that
objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process
it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or
for reasons of important public interest.
7.7 You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the
legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of
any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your
interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.
7.8 Were applicable, you have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct
marketing purposes). If you make such an objection, we will cease to process your personal data for this purpose.
7.9 You have the right to object to our processing of your personal data for scientific or historical research purposes or statistical purposes on grounds
relating to your particular situation, unless the processing is necessary for the performance of a task carried out for reasons of public interest.
7.10 To the extent that the legal basis for our processing of your personal data is:
(a) consent; or
(b) that the processing is necessary for the performance of a contract to which you are party or in order to take steps at your request prior to
entering into a contract,
and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.
7.11 If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a
supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the
place of the alleged infringement.
7.12 To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any
time. Withdrawal will not affect the lawfulness of processing before the withdrawal.
7.13 To exercise any of your rights in relation to your personal data please contact us (see sections 11/12 Our Details/Data Protection Contact). To
ensure we release data to the right person you will be asked for proof of identity (i.e. proof of identity and proof of address).
8. About cookies
8.1 Cookies are files with small amount of data, which may include an anonymous unique identifier. Cookies are sent to your browser from a web site
and stored on your computer's hard drive. Like many sites we use "cookies" to collect information. You can instruct your browser to refuse all
cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Site.
8.2 Cookies may be either "persistent" cookies or "session" cookies: a persistent cookie will be stored by a web browser and will remain valid until its set
expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when
the web browser is closed.
8.3 Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked
to the information stored in and obtained from cookies.
9. Cookies that we use/our service providers use
9.1 Our website service provider is Wix. Cookies are implemented on every site built by Wix. You can view which cookies are implemented on
Wix sites here:
9.2 We use Google Analytics to analyse the use of our website. Google Analytics gathers information about website use by means of cookies. The
10. Managing cookies
10.1 Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from
version to version. You can obtain up-to-date information about blocking and deleting cookies via your browser provider.
10.2 Blocking all cookies will have a negative impact upon the usability of many websites.
11. Our details
11.1 This website is owned and operated by The Quantrill Partnership.
11.2 Partners: D C E Quantrill and D Quantrill
11.3 Our principal place of business is at Flat 4, 5 The Barons, Twickenham, TW1 2AN.
11.4 You can contact us:
(a) by post, at the postal address given above;
(b) using our website contact form;
(c) by email
12. Data protection contact
12.1 For queries relating to data protection please contact Debra Quantrill.